Program Coordinator, VAV Urgent Assistance

Vital Voices Human Rights

17 Jan 2021

Vital Voices

Human Rights

Full Time


Organization Description:

Vital Voices Global Partnership (, a leading international non-governmental organization committed to advancing women's leadership in the areas of economic empowerment, human rights, and political participation, seeks a talented professional with strong program development and implementation skills for the position of Program Coordinator.


The Program Coordinator will support the Voices Against Violence (VAV) Initiative in several important ways. The Program Coordinator will support all aspects of the VAV Fellowship Program including participant selection, needs assessment, program and curriculum development, and grant review and management.  The  Program Coordinator will also will serve as a case manager for the Urgent Assistance Program covering Spanish, French and English language inquiries.  The Program Coordinator’s work will include cross-team collaboration. This position is based in Washington, DC and reports to the Program Manager, Human Rights.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Program Development and Implementation: Support program planning and execution, including logistical preparations and development of agendas, content, and materials for events internationally, domestically and virtually.
  • Linguistic and Regional Expertise: Provide case management for urgent financial assistance component of the VAV program.  Apply linguistic and regional expertise to manage cases referred by partners, especially from Latin America & the Caribbean and/ or Sub-Sahara Africa.   
  • Reporting: Assist in drafting semi-annual reports to funders, covering subject matter including monitoring & evaluation, activity implementation and communications updates, best practices identified and lessons learned, and program management updates.
  • Contractor and Sub-Grantee Management: Contribute to the management of sub-grantee fellows and contractor agreements. This includes, but is not limited to reviewing and supporting the process of revising project proposals through the VAV Fellowship, contracts, and budgets; updating and disseminating templates for program and financial reports to fellows; reviewing fellows/ sub-grantee reports
  • Financial Management: Develop program budgets, update budget forecasts, and track project spending. Working with the Vital Voices Finance team to process invoices and expense reports.
  • Communications: Create 1-pagers, concept notes, project narratives, and other communications materials for the Human Rights Department and specific programs. Develop and edit program descriptions on VV website and other print or electronic media. 
  • Other duties as assigned.
  • Relationship Management: Identify and liaise with key stakeholders and partners in the VAV Fellowship. Maintain contact and relationships with organizations, individuals, and participants on VV’s behalf. Maintain database of program participants, experts, partners, and vendors.
  • Case Management: Provide case management support for the urgent assistance fund through the Voices Against Violence Initiative.


  • Bachelor’s degree in international relations or a related field, plus 2-4 years of relevant work experience required, OR Graduate degree in in international relations or a related field, plus 1-3 years of work experience REQUIRED.
  • Advanced language proficiency in Spanish and/ or French is REQUIRED
  • Experience living, working and/or studying in the Latin America & Caribbean region and/ or Sub-Saharan Africa REQUIRED;
  • Strong demonstrated interest in global women’s issues and human rights, particularly the elimination of gender-based violence; REQUIRED
  • Excellent oral and written communications skills in English and Spanish or French; REQUIRED
  • Grant management experience, including development of requests for proposals, and ability to effectively coordinate with sub-grantees strongly preferred; and
  • Experience with database management and case management preferred.
  • Ability to prioritize tasks, swiftly shift priorities, and work in a fast-paced environment with tight deadlines, sometimes under difficult or challenging circumstances;
  • Ability to work independently and as part of a dynamic team;
  • Demonstrated cultural sensitivity;
  • Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e. Salesforce);

The Program Coordinator position is a full-time, exempt position based in Washington, DC. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.